Contest Rules
For Romanian rules: Regulament Concurs
ARTDOOR CONTEST REGULATION
The international contest ARTDOOR – Big Art Meets Nature: ARCHITECTURE AND ART – CREATIVITY IN THE PUBLIC SPACE has the goal to select big architecture installations and to finance their execution within the ARTDOOR Art Camp. The winning installations will be displayed at the Teleki Estate (Gornești, Mureș county, Transylvania, Romania) and at other partner cultural events.
Chapter 1. General Terms
Art. 1. Culturaft Association, in partnership with Mureș County Council and the Romanian Order of Architects, Mureș Subsidiary, via the architectural stamp, is organizing the contest for the selection of participants for ARTDOOR Art Camp and financing the creation of big art installations, within the budget established by this Regulation, in Art.10 for each installation – named hereinafter the Contest.
The selection will contain 2 architecture installation financed with a maximum sum specified in Art. 10.
This is a project financed via the architectural stamp through The Order of Architects of Romania and The Order of Architects of Romania, Mures subsidiary.
Art. 2. ARTDOOR Art Camp will take place between August 12th-15th, 2019, in Gornești, Mureș county, Romania – named hereinafter the Camp.
The temporary exhibition of selected projects, which will be completed during the Art Camp, will take place in the Teleki Park, from the Teleki Castle assembly, Gornesti, Mureș county, Historical Monuments of A Category, according to the List of Historical Monuments (MS-II-a- A-15689; MS-II-a-A-15689.01; MS-II-a-A-15689.02) – named hereinafter the Park. The exhibition will take place between August 15th-18th, 2019. After the AWAKE Festival, future opportunites to display the installations at other partner cultural events will be presented to participants.
Art. 3. This Regulation establishes the principles and procedures for running the Contest.
Art. 4. In order to run the Contest a selection Committee will be appointed – named hereinafter the Jury – as well as a Commission for reviewing the appeals.
Art. 5. The Jury comprised of experts and representatives of the organizers will review the submitted documentations for the contest and will select the winners following these criteria:
• originality of the project;
• the theoretical foundations and the representativeness of the concept in the context of the theme;
• the expected impact on the public;
• feasibility of the project: production (assembly, disassembly and transport) and compliance within the estimated budget.
Art. 6. The list of submitted and selected projects will be made public at the end of the selection procedure on the Contest website: artdoor.awakefestival.ro.
Art. 7. Participants in the Contest may submit complaints related exclusively to the compliance of the Regulation. Appeals may be filed at Culturaft Association (address – 8 Louis Blanc str., Bucharest, 011752, Romania), at the Mureș Subsidiary of the Order of Architects of Romania (address: 2 Tineretului str., Târgu Mureș, 540027, Romania) or emailed in PDF format, signed, to the email artdoor@awakefestival.ro within two (2) working days from the communication of the results. They will be analyzed and resolved within 1 (one) working day from the deadline for complaints submission, by a reviewing Commission, consisting of three members appointed by the organizer.
Chapter II. The Theme
Art. 8. The proposed big architecture installations may be inspired by the history and the specifics of the location (Teleki Park and Castle, Gornesti) or by AWAKE`s theme, without being limited to it.
About the Teleki Castle:
The Teleki Castle was designed in a „U” form and has 52 rooms and 365 windows, each symbolizing the days of the year. The castle is one of the most representative works made in the Transylvanian baroque style and it is surrounded by an impressive arboretum park with exotic tree species. The Teleki Castle was for many centuries a cultural center, where important figures, intellectuals, and artists of the day met and exchanged ideas.
The members of the Teleki Family were important book lovers, Samuel Teleki being the founder of the first public library from Transylvania, nowadays the Telekiana Library from Tirgu Mures. His son, László Teleki founded the library within the castle and, his nephew, József Teleki, continued to collect valuable books throughout his lifetime.
About AWAKE
The main event associated with the Art Camp is AWAKE Festival, which will take place between August 15th-18th, 2019, on the Teleki Estate, Gornești. The exhibition is an integrated part of the festival.
AWAKE is the only boutique festival in Romania, which cherishes art in all its forms. The public will not only enjoy live music and concerts, but also outdoor installations, an open-air library, movie screenings, theatre performances, a debate platform on different topics too. The confirmed line-up: Netsky, Pussy Riot, Lady Leshurr, AJ Tracey, De Staat and many more.
About Bohemian Blast, the festival theme for 2019
Open up your world to the culture of new bohemia and join all creative thinkers, free-spirited, unconventional souls, wanderers, adventures and dreamers to this year’s most anticipated boutique festival. The festival theme is a visual essay in 3 parts, please check it here.
Art.9. Participants are asked to develop a concept and artistic project for a big architecture installation, according to the technical requirements described in Chapter VI, Art. 24 – 25 – 26. The proposed project can be an existing art installation or a part of it, in case the author/ authors believe that the work comes under the theme presented in Art. 8 and within the budget set out in Art. 11, and will not raise transport or assembling issues according to Art. 25 and 26, and has not been displayed in other music festivals (applicable for existing installations).
Chapter III. Funding
Art.10. The maximum financing sum is 3.000 Euro gross/ per installation (including taxes) for 2 architecture installations. The final sums for each installation will be awarded only at the proposal of the jury; granting all funding is not compulsory, in case the level of the projects does not meet the minimum requirements of the jury and described in Art.5.
This is a project financed via the architectural stamp through The Order of Architects of Romania and The Order of Architects of Romania, Mures subsidiary.
Art. 11. If the project budget exceeds the amount of 3.000 euros, the participant is responsible to cover the difference. We do not accept partnerships with third entities that would require promotion.
Art. 12. The Organizers will provide accommodation and three meals per day during the Art Camp and accommodation during AWAKE Festival. The accommodation will be available in double rooms, max 3* units, for a maximum of 5 nights.
Chapter IV. Conditions for participating in the Contest
Art.13. The Contest, organized under this Regulation, is a public contest, opened to individual authors or groups, or non-profit organizations (NGO) registered in Romania, active in the fields of art and contemporary architecture.
Art.14. By participating in the Contest, it is understated that the person/group or NGO that proposes a project is the legal author, under Law no. 8/1996 on copyright and related rights, and if the proposed project is selected, the author and the Organizers will establish through direct negotiation the conditions of creating the installation. If negotiations regarding the signing of the contract fail, the organizers have the right to invite artists ranked on the following places, in the order decided and announced by the jury, in order to conclude contracts.
Art.15. If the artist/artists are underage, the contract will be signed by a parent or a legal guardian.
Art.16. Not eligible for participation in the Contest: people involved in the organization and development of this regulation, employees of organizing institutions, members of the selection committee and the reviewing committee and their family members, to the second degree.
Chapter V. Contest, conditions for registration and selection
Art.17. Contest calendar is as follows:
• Submission of documentation: deadline – June 21st, 2019, 23:59 (GMT+2);
• Jury deliberating: up until June 25th, 2019;
• The first announcement of selected work: June 26th, 2019;
• Complaints: deadline – June 28th, 2019 at 16:00 at the organizers’ HQ specified in Art. 7 or until 23:59 via email;
• Appeals review: deadline – July 2nd, 2019;
• The final announcement of results – July 8th, 2019.
Art. 18. Contestants will submit one project in full. If the same author/group submits several projects, for each project they will fill in an application form, found on the Contest website artdoor.awakefestival.ro.
Art. 19. After finalizing the selection, the Organizers will announce the number of projects, the name of the author/authors and the title of the selected projects.
After the final announcement, Organizers will invite the representative or representatives of each team (maximum 3 persons listed in the application form) at a detailing session of the project in order to discuss the requirements for creating the installations and their assembly before or during the Camp.
Art. 20 – Submission of necessary documents for participating
Applying in the Contest is free of charge, by completing the registration form and uploading the required documents specified at artdoor.awakefestival.ro, until June 21st, 2019 at 23:59 (GMT+2). The documents sent by mail, email or fax, which are incomplete, or do not comply with the requirements of organizers will not be taken into consideration.
Art. 21. Mandatory content of the submitted documents will include the following:
1. Contact details of the applicant
2. Project Concept
The text will be written in Romanian or English, in a maximum of 450 characters;
3. The technical description of the installation.
The description will include used materials, how the installation will be put together, how it will be displayed.
The technical description will be in Romanian or English; up to 450 characters.
NOTE: for the selected projects, authors are required to submit within 15 days after the announcement of final results, until July 23rd, a technical description of the project, approved by an authorized engineer;
4. Brief description of the installation, including the design and realization, in Romanian or English; up to 450 characters;
5. Budget estimate for the creation of the installation.
Should include: used materials and the labor involved in making the installation. If the costs exceed the amount provided by the organizers, this aspect will be mentioned;
6. A CV of the author/authors;
7. A portfolio of projects/pieces of work, in PDF format.
Images / Sketches:
1. If the project is new, not yet created, concept sketches, simulations, pictures, models will be presented, by choice. Sketches including dimensions or technical drawings are mandatory;
2. If the installation is already created, sketches including dimensions or technical drawings must be included.
Art. 22. By participating in the Contest, the authors agree on the use of the submitted materials for advertising/promotion/ editorial purposes.
Art. 23. Participants have the right to ask questions or seek clarification from organizers about
the contest rules, by email at artdoor@awakefestival.ro until June 1st, 2019.
Chapter VI. Technical requirements
Art.24 The dimensions of the installation
The recommended (not mandatory) height of the proposed installation will range between 2.5 m – 5 m.
On a horizontal plan, the installation should fit in a square of 2.5 m (but not limited to).
Art.25 Used materials
The materials used in the making of the installations will preferably be light, weatherproof and will permit displaying on the long-term, in outdoor conditions, unprotected from rainfall and temperature differences.
The structure will allow disassembly into pieces with a maximum size of 1.3 x 1.5 x 2.5m in order to permit transportation. The installation must support multiple assembly and disassembly. The installation will provide a fixing system into the wooden base. If organizers consider it will be necessary, the installation may be placed on a wooden base of a maximal size of 3 x 3 x 0.3m, made of wooden beams and covered with wooden planks or boards. The base structure will be made to the specific requirements of each installation.
If the installation is extremely heavy, this will be specified in the submission phase, where the author should present an anchoring and foundation system. The anchoring system has to be according to the space in which the installation will be placed, not representing a danger for the public. Creating an actual foundation is not allowed, only flat structures, placed directly on the ground. The weight limit is 500 kg.
Used materials and construction systems will not endanger the environment or the visitors’ wellbeing. The materials, as well as the assembled installation, must be fireproof and resistant to outdoor conditions.
Art. 26. Construction and transportation of installations
The installations will be partly or fully created within the ARTDOOR Art Camp. Depending on the project, materials needed for the installation or parts of the installation created before the Camp, including the entire installation assembled before the Camp and dismantled, will be transported to the location of the Camp on the organizations’ costs. If the distance is farther than 400 km from the location of the Camp, organizers and authors will share transportation costs as negotiated at the signing the contract. The list of needed equipment will be discussed at the debriefing meeting and established in agreement with the organizers. The participants will establish in agreement with the organizers the time that is necessary for the assembly/creation of the installation within the Camp, between 1-7 days. The installation has to be finalized by August 15th, 2019.
Chapter VII. Winners responsibilities
Art. 24. The authors of the winning projects will have the following responsibilities:
1. abide by the rules and conditions included in the contract, signed with the organizers for participating in the Camp and creating the art installations;
2. create the installations with professionalism and all their creative abilities, providing technical and artistic quality;
3. design the installation in order to protect the integrity of the space where it will be displayed;
4. ensure payment of expenses related to the project, from the amount provided by the Organizers by contract;
5. attract co-financing, if the project budget exceeds the amounts allocated by the organizers;
6. present a status to the organizers two weeks prior to the Camp;
7. present a technical description signed by a qualified engineer to attest the safety of the outdoor display of the installation;
8. sign a contract regarding copyrights and other rights in relation to the installation.